Town of Jefferson

Job Posting: Town Clerk / Tax Collector / Deputy Treasurer

Position Type: Full-Time
Location: Jefferson, Maine
Application Deadline: Until position is filled
Start Date: Immediate or as negotiated

About the Position

The Town of Jefferson is seeking a highly motivated, community oriented professional to serve as Town Clerk, Tax Collector, and Deputy Treasurer. This is a key administrative position responsible for ensuring the efficient, friendly, and lawful operation of the Town Office. The ideal candidate will have excellent customer service skills, strong attention to detail, and the ability to work effectively with residents, town officials, and state agencies.

Key Responsibilities

Town Clerk

• Maintain and safeguard all official town records.
• Process vital records (birth, death, marriage).
• Issue licenses and permits, including marriage licenses, dog licenses, and IF&W registrations.
• Prepare Select Board agendas and minutes as needed.
• Administer elections in compliance with Maine law, including voter registration and ballot management.

Tax Collector

• Collect, receipt, and record property taxes, excise taxes, and other municipal fees.
• Maintain accurate records of tax payments and liens.
• Provide helpful, accurate information to taxpayers regarding assessments, due dates, and balances.
• Work closely with the Treasurer and Assessing Department to ensure tax compliance.

Deputy Treasurer

• Assist with accounts payable, accounts receivable, and reconciliation of municipal accounts.
• Support financial reporting, cash management, and annual audit preparation.
• Ensure accurate, timely processing of municipal financial transactions.

Qualifications

Required:

• High school diploma or equivalent.
• Strong customer service and communication skills.
• Competence with computers, Microsoft Office, and common office equipment.
• Ability to handle confidential information with discretion.
• Ability to be bonded.

Preferred:

• Prior experience in municipal government (Clerk, Tax Collector, Treasurer’s Office, etc.).
• Familiarity with Maine municipal laws and procedures.
• Experience with TRIO or similar municipal software.
• Notary Public (or ability to become one).
• Ability to obtain required state certifications (training provided).

Work Schedule & Compensation

• Full-time position
• Benefits package includes paid holidays, vacation and sick time, retirement contributions, and health insurance options.

How to Apply

Please submit the following:

• Cover Letter
• Resume
• Three professional references

Send applications to: [email protected]